Career Opportunities

Administrative and Support Personnel


Office: Chicago, Ann Arbor, Bloomfield Hills, Detroit, Grand Rapids, or Lansing
Position: Word Processing Coordinator

Dykema Gossett PLLC, a leading national law firm is recruiting for a Word Processing Coordinator. The incumbent may reside in either the Chicago, Illinois office or one of the Michigan offices. The WP Coordinator will complete a variety of word processing assignments including but not limited to: scheduling and monitoring projects to ensure high quality document preparation and production by department personnel; troubleshooting document and/or technical inquiries; performing initial input and/or extensive typing of legal documents from handwritten notes or tapes utilizing Word and other software for various practice group attorneys; formatting and revising legal documents; providing support for E-Filing documents at State and Federal Courts in CA, D.C., MI, MN and TX; and, assisting with attorney time entries. 

Requirements:

  • Minimum 5 years’ work related experience preferably within a medium to large law firm. 
  • Minimum typing speed of 55 wpm required. 
  • Advance knowledge of Word, Excel and PowerPoint required. 
  • Excellent communication (oral and written), telephone manner and interpersonal skills. 
  • Ability to prioritize, meet deadlines and solve problems. 
  • Ability to work independently, as well as a part of the team. 
  • Overtime may be required at short notice.

Competitive salary and benefits package, including transportation stipend where applicable.  Qualified candidates should forward resume, including salary requirements to:

Attention: Cindy R. Stahler
Dykema
10 South Wacker Drive, Suite 2300
Chicago, IL 60606

The information may be faxed to: 312-276-8895

You may send an email to: cstahler@dykema.com

EOE


Office: Chicago or Dallas
Position: Business Development & Marketing Manager

Dykema, a leading national law firm, has an opening in either our Chicago or Dallas office for a Business Development & Marketing Manager to work closely with the assigned Practice(s) and/or Industry leaders to initiate, direct, and provide business-development and marketing support, providing strategic guidance and proactive recommendations for the development, implementation, and management of business-development and marketing plans, materials, communications and client programs – including large scale events. This particular role will primarily support the Financial and Dental Services Industry teams nationwide. Close collaboration with peers assigned to other nationwide practices and teams is necessary to be effective. In addition, special projects, geographies or other areas of responsibilities may be assigned.

Responsibilities:

Practice and/or Industry Development – Point of contact for assigned industry leaders and teams for initiating, directing, and providing business-development and marketing support, providing strategic guidance and proactive recommendations for the development, implementation, and management of business-development and marketing plans, materials, communications and client programs.

Business Development Support – Support laterals, client teams and individual attorneys in assigned areas with business development (plans, cross-selling, research, RFP responses/pitches/presentations) and marketing (client events, alerts, experience lists, and other customized materials) for development targets and opportunities as they arise.

Communications Support – Work closely with the Communications team to identify and leverage media opportunities, plan internal messaging to inform and promote cross-selling and client service, prepare submissions to the rankings and directories that are most beneficial, collaborate with the appropriate communications team members to maintain accurate and effective web content and identify opportunities to develop thought leadership content.

Department Support - Act as an exemplary department citizen by teaming proactively with colleagues and other functional specialists to integrate plans across practices, industries and offices, escalating potential issues, sharing ideas and deliverables, volunteering for special projects, reporting on activities, updating tracking databases, addressing conflicts earnestly, and promoting team capabilities and successes.

Essential Capabilities:

  • Ability to think strategically, develop tactics and execute pragmatically
  • A strong client service approach and team orientation
  • Project and team management experience with attention to detail and a willingness to “roll up  sleeves” and operate at whatever level is needed to accomplish tasks
  • Strong analytical and organizational skills with a tolerance for uncertainty and an ability to prioritize and complete simultaneous projects with minimal supervision
  • Demonstrate good judgment, tact, and flexibility under pressure in a mixed-matrix environment with many stakeholders and potentially competing priorities
  • Establish credibility with attorney base through quality work and communications that bring to bear the right mix of confidence, tact, persistence, and reliability
  • Tenacious self-starter who knows how to motivate others and take initiative
  • Collaborate, influence, and communicate effectively with individuals at all levels of the firm
  • Written communications must be concise, professional, and accurate
  • The ideal candidate will be familiar with the assigned practice groups, industries, and/or geographies

Education, Experience, and Skills Required:

  • Senior professional experience with minimum of 7 years business-development experience in a law or other professional services firm. Practice-development and/or Marketing experience in professional services also considered.
  • Bachelor’s Degree with MBA or JD a plus

We offer a competitive salary and benefits package, including parking allowance. Qualified candidates should forward resume, including salary requirements to:

Nancy McClaran, HR Manager
Dykema
Weston Centre
112 E. Pecan Street, Suite 1800
San Antonio, TX 78205-1521

The information may be faxed to: 210-579-6091
You may send an email to: nmcclaran@dykema.com

EOE


Office: Austin
Position: Receptionist/Administrative Assistant (Legal Secretary)

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Receptionist/Administrative Assistant (Legal Secretary) for its Austin office. The position is responsible for greeting all visitors arriving at the office and advising appropriate party of their arrival. Reserving conference rooms/visiting offices on request via firm’s electronic reservation system. Maintaining conference rooms and coffee stations. Maintaining office facilities by submitting work orders for maintenance to be performed, light bulbs replaced, temperature adjustments, and any other office maintenance needed, via the building’s automated request system. Responsibility for monitoring office and kitchen supplies, ordering and restocking same. Requesting activation and deactivation of security fobs and parking cards. Responsibility for incoming and outgoing mail. Processing office expense invoices. Assisting guests with Wi-Fi connections, copies, emails, scans, AV equipment and any other requests. Responsibility for petty cash, local checking account and office credit card. Setting up meetings, ordering food when needed and cleaning conference rooms. Cleaning kitchens, loading and emptying dishwasher. Assisting timekeepers, attorneys and legal specialists in providing quality legal services to clients including preparation of correspondence, legal documents, etc. from electronic drafts, handwritten notes, or electronic dictation using various computer applications. Maintaining calendar, scheduling meetings, depositions, etc., maintaining files, submitting accurate and complete timekeeping data and anticipation of client needs.

Requirements include: minimum of three years related work experience, preferably in civil litigation; must have a solid working knowledge of litigation procedures; ability to calculate court deadlines; knowledge of e-filing in federal and state courts; excellent grammar and spelling skills; type 55 wpm; and extensive knowledge of Microsoft Office Suite (Word, Excel and PowerPoint). Must have the ability to communicate effectively at all levels. This position may require some overtime with short notice. 

Competitive salary and benefit package, including transportation stipend. Qualified candidates should forward resume, including salary requirements to:

Dykema Cox Smith,
Attn: Lynn Ganschinietz
Weston Centre, 112 E. Pecan St., Ste. 1800
San Antonio, TX  78205-1521

Information may be faxed to 210-226-8395
or emailed to lganschinietz@dykema.com.

EOE


Office: Dallas
Position: Legal Administrative Assistant

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Legal Administrative Assistant in the Dallas office. The Legal Administrative Assistant assists attorneys and paralegals in the litigation, labor and employment, and intellectual property work groups in providing quality legal services to clients, including preparation of correspondence, legal documents, etc. from tape or handwritten drafts using word processing application. Maintains calendar, schedules meetings, depositions, etc., maintains files, submits accurate and complete timekeeping data and anticipates client needs.

Primary Duties Include:

  • Provides day-to-day support of attorneys and paralegals including preparation of documents for state and federal court filings, discovery, arbitration, mediation and hearings.
  • Completes federal and start court e-filing procedures utilizing Pacer or other court site portals.
  • Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
  • Maintains and updates attorney calendars. Schedules appointments with other parties. Reminds attorney of appointments, specific court dates and various other dates (even though such dates may not necessarily require the attorney’s presence). Initiates or gathers pertinent materials which may be needed for such meetings, from files, Records Center, Library, Internet, etc. Makes travel arrangements as necessary.
  • Creates, types and modifies all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation tapes etc.
  • Opens and reads all incoming mail not marked personal and confidential (unless otherwise instructed to do so) and independently responds when appropriate.
  • Establishes, maintains and has control over all client, attorney or section files. Independently reorganizes files and anticipates need for reorganization or expansion. Files material in the appropriate order in a timely manner. Reviews files to assure that all documents needed for meetings, appointments, closings, depositions, etc. are in the file and in proper order. Requests files utilizing LegalKey software.
  • Enters new clients and matters into NBI system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI process.
  • Possesses significant knowledge of the Library to locate information requested by attorney, i.e., the ability to pull cases from cite, locate IRS rules and regulations, etc.
  • Answers and screens telephone calls (unless otherwise instructed). Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls or when to refer to someone else.
  • Enters attorney’s time from logs, diary notes, correspondence, knowledge of attorney’s activities, etc. for review utilizing DTE software. Maintains list of all current billing numbers.
  • Reviews the text of billing computer printouts (Bar 5 and 6’s), determines whether amounts are being charged to the right matters, confirms that all time to be billed is reflected, makes obvious corrections (e.g., spelling of names) and independently works with the billing coordinators to ensure correct billing to the client.

Requirements Include:

  • High school diploma or equivalent educational training.
  • Excellent communication skills, both verbal and written. Superior technical and proofreading skills, including spelling, grammar and punctuation.
  • Proficiency in word processing software; working knowledge of other software applications such as communications and spreadsheets preferred. Knowledge of E-filing, if working in litigation area. Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) required.
  • Typing requirement of 55 wpm.
  • High level organizational skills required.
  • Ability to be self-motivated and work independently. Ability to multi-task and meet deadlines.
  • High degree of confidentiality regarding clients, guests, conversations, etc.

We offer a competitive salary and benefits package, including transportation stipend. Qualified candidates should forward resume, including salary requirements to:

Maria Razo
Dykema
Comerica Bank Building
1717 Main Street, Suite 4200
Dallas, TX  75201
The information may be faxed to: 214-481-3349
You may send an email to: mrazo@dykema.com

EOE


Office: Detroit
Position: Billing Coordinator

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Billing Coordinator for the Downtown Detroit office. Responsibilities include working closely with an assigned group of attorneys to facilitate client billing and collection activities according to established guidelines and attorney requests. Responds to inquiries relating to billing, payment, and collection of client accounts. Reviews and processes pre-bills, generates related invoices, and submits billings to clients via third party database. Performs other duties as required.

Requirements include Associates degree in Accounting or related field preferred, or comparable level of training such as that which may be acquired through additional work experience. Minimum three years’ work related experience, preferably in a law firm environment. Professional written and verbal communication skills required as well as excellent organizational, analytical, and problem solving skills. Must be adept to client relations and self-managing. Competency in computer software such as word processing, spreadsheet, communications, and automated billing systems required. Proficiency with automated billing software, preferably Elite. 

Competitive salary and benefits package including parking stipend. Qualified candidates should send resume and salary requirements to:

Human Resources Department
Dykema
400 Renaissance Center
Human Resources – 38th Floor
Detroit, MI 48243

Send resume to: recruiting@dykema.com

EOE


Office: Lansing
Position: Legal Administrative Support Assistant

Dykema Gossett PLLC, a leading national law firm, is recruiting for an entry level Legal Administrative Support Assistant for the Lansing location. Responsibilities include, but are not limited to: Assists with document production, maintenance and organization of documents and legal files. Opens client files in accordance with established guidelines. Performs general filing (pleading clips, correspondence, etc.) and document organization (indexing, copying, etc.). Provides coverage for Compliance Analyst, including legislative histories, legislative dockets, event planning for legislative events, and bookkeeping for client accounts. Performs other clerical duties at the direction of the Office Administrator including acting as backup to other office positions.

Requirements include one or two years of post-high school training or equivalent. Two years of related work experience (legal experience preferred), including familiarity with standard office procedures, machines and filing systems. Excellent verbal and written communications and organizational skills required. Attention to detail required. Working knowledge of Microsoft Office Suite particularly Outlook, Word and Excel.  PowerPoint skills a plus. Ability to lift and transport light to moderate (no more than 25 pounds) boxes; repeated lifting, stooping and bending.

Competitive salary and benefits package, including parking allowance. Qualified candidates should forward resume, including salary requirements to:

Dykema
Recruiting
201 Townsend Street, Suite 900
Lansing, MI 48933
Email to: kchadwick@dykema.com
Fax: 888-887-6542

EOE


Office: Los Angeles
Position: Senior Word Processor

Dykema Gossett PLLC, a leading national law firm is recruiting for a Senior Word Processor in the Los Angeles office.  Duties include creating, editing and manipulating legal documents; converting and formatting documents from one application to another; and proofreading documents for accuracy. Occasionally assists with E-Filing documents at State and Federal Court, DTE time entry, and scanning and uploading documents. 

Requirements: 

  • Minimum 5 years of related work experience including legal word processing.
  • Must have advanced word processing skills, Word, Excel, PowerPoint, etc. 
  • Converting and formatting documents from one application to another; proofreading documents for accuracy required.
  • Creating/marking/generating TOCs and TOAs and redlining.
  • Experience with litigation and corporate documents.
  • Ability to work independently.
  • Competency in other PC applications including e-mail, basic hardware troubleshooting, etc. 
  • Experience with scanning and clean-up procedures preferred.
  • Excellent written communication skills including familiarity with legal terminology, grammar, spelling, document formats, etc. required. 
  • Proven ability to prioritize and organize work, deviating from standard procedures as circumstances require.
  • Typing requirement 60 wpm.

Competitive salary and benefits package, including transportation stipend. Qualified candidates should forward resume, including salary requirements to:

Attention: Kanoe Wheeler
Dykema
333 South Grand Avenue, Suite 2100
Los Angeles, CA 90071
The information may be faxed to: 213-289-7779
You may send an email to: kwheeler@dykema.com

EOE