Career Opportunities

Administrative and Support Personnel


Office: Austin
Position: Intellectual Property Legal Assistant

Dykema Gossett PLLC, a leading national law firm, is recruiting for an Intellectual Property Litigation Legal Assistant (Secretary) in the Austin office. Duties include providing legal secretarial support to attorneys within the Intellectual Property and Litigation Groups. Answering telephones, typing and drafting correspondence, preparing legal documents, scheduling meetings, and maintaining client files. Using appropriate discretion when handling confidential files; and performing various other secretarial duties.

Requirements include: Minimum of 5 years legal experience in Intellectual Property Litigation, patent and trademark prosecution; preparation and filing of US and foreign trademark and patent applications, registrations and renewals; solid working knowledge of litigation and USPTO procedures; solid working knowledge of e-filing documents in Federal and State Courts; calendaring deadlines; experience in trial preparation; type 55 wpm; and, extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) with advanced knowledge in MS Word.

Must have superior technical, proofreading, spelling, grammar, and punctuation skills. Must be able to multi-task, meet deadlines, have strong organizational and communication skills, and be capable of working under pressure. This position may require some overtime with short notice. 

Competitive salary and benefits package, including transportation stipend. Qualified candidates should forward resume, including salary requirements to:

Dykema Cox Smith
Attention: Lynn Ganschinietz
112 E. Pecan, Suite 1800
San Antonio, TX 78205
The information may be faxed to: 210-226-8395

You may send an email to: lganschinietz@dykema.com

EOE


Office: Bloomfield Hills
Position: Document Clerk

Dykema, a leading national law firm, has an opening in the Bloomfield Hills, Michigan office for a Document Clerk. Under the direction of attorneys, paralegals and administrative assistants, maintains current and creates new files for litigation legal documents, correspondence, notes. etc. Ensures electronic documents are properly placed within the document management system for easy retrieval. Updates file index(es) as appropriate. 

Requirements include excellent communication and interpersonal skills in addition to attention to detail. Must possess highly effective organizational skills and be able to function in a fast-paced environment. Two to three years of related work experience, preferably in litigation file maintenance within a law firm or corporate legal department. Typing requirement of 50 wpm.  Working knowledge of standard office procedures, machines and filing systems required. Proficiency with Microsoft Office applications (Word, Outlook and Excel). 

Competitive salary and benefit package. Qualified candidates should forward resume, including salary requirements to:

Dykema
Sue Choma
39577 Woodward Avenue
Suite 300
Bloomfield Hills, MI 48304 

You may send an email to: schoma@dykema.com

EOE


Office: Chicago or Detroit
Position: Conflicts Clerk

Dykema, a leading national law firm, has an opening in either our Chicago or Detroit office for a Conflicts Clerk. Performs conflict-of-interest searches in LegalKey database and other required sources for all new clients/matters, internal searches and updates. Maintains the NBI and Conflicts e-mail Inboxes. Monitors the integrity of the system’s operations. Ensures accuracy of data maintained in the system.

Essential Duties and Responsibilities:

  • Performs conflict-of-interest searches on the software systems provided for all new clients/matters, internal searches and updates. Each clerk performs corporate research utilizing Dun & Bradstreet, the internet and/or secretary of state to search all affiliates of a business entity, including:  mergers, acquisitions, name changes, etc. All parties listed on the conflict request along with affiliates are searched through the LegalKey conflicts database for possible findings. A conflict report is then provided to the requesting attorney for their review and clearance of conflicts. Department training is continually provided on understanding the conflicts database and selecting possible conflict findings. The conflict reports that will be assigned a billing number are reviewed by the Director of Risk Management to ensure that all conflicts have been cleared, waivers received, ethical walls submitted, etc. Additionally, the Conflicts Manager assists the clerks in conflict selection and reviewing their reports. This task requires the use of independent judgment by the clerk based on the departmental training each of them receives. 
  • Maintains the Conflicts and NBI e-mail Inbox. The Conflicts Manager monitors the conflicts mailbox and delegates requests as needed to the conflicts clerks. The conflicts clerk handling the assignment of billing numbers through NBI monitors the NBI mailbox and contacts the Director of Risk Management and/or Conflicts Manager as needed. This task requires the use of independent judgment by the clerk based on departmental policies and procedures and approval from the Director of Risk Management and Conflicts Manager as needed.   
  • Maintains appropriate data in LegalKEY and Elite. The conflicts clerk is responsible for adding/updating the conflicts database to ensure that all parties involved in a matter are listed including the position/relationship of the entity. This includes transferring matters. The conflicts clerk also utilizes the Elite accounting system, as needed, to manually open matters, close matters, etc. This task requires approval before processing.
  • Maintains search logs for LegalKEY conflict searches. The search log is generated by the LegalKey conflicts module. The conflicts clerk is responsible for searching the entities on the log and setting up the profile information such as attorney name, type of search, etc. Additionally, once a billing number is assigned the clerk is responsible for linking the search log to the matter. This task requires the use of independent judgment by the clerk based on departmental policies and procedures and approval from the Director of Risk Management and Conflicts Manager as needed.   
  • Assigns billing numbers. Through the use of the NBI system, the conflicts clerk is responsible for following up on approval comments from the attorneys, practice group leaders, billing coordinators and Director of Risk Management to ensure that all necessary documentation is provided prior to the assignment of a billing number. This task requires approval before processing.
  • Closes completed matters. Upon notification from the Conflicts Manager, Director of Risk Management, attorney and/or administrative assistant, the conflict clerk is responsible for closing the matter in the elite accounting system and attaching a copy of the notification in the LegalKey conflicts module. This task requires approval before processing.
  • Makes client/matter name changes as required. Client and matter name changes are submitted by the attorney, administrative assistant, billing coordinator, Director of Risk Management and/or Conflicts Manager. The conflicts clerk is responsible for publishing an amended conflict memo, performing corporate research, conflict searching and notifying the records department of these changes. This task requires approval before processing.
  • Performs other basic clerical duties as required. The department often receives large projects. Generally, the Director of Risk Management or the Conflicts Manager will receive the projects and delegate as necessary.  This task requires approval before processing.

Requirements:

Minimum two (2) years work-related experience in law firm conflicts and/or new business department required.  Prior experience utilizing automated conflicts and/or workflow system preferred. Knowledge of LegalKEY a plus. Minimum two (2) years of general record keeping and/or filing experience required. Knowledge or experience with corporate research software a plus.

Competitive salary and benefit package. Qualified candidates should forward resume, including salary requirements, to Recruiting@dykema.com

You may also mail your resume to:

Dykema Gossett PLLC
Attn.: Cindy R. Stahler, HR Manager
10 South Wacker Drive
Suite 2300
Chicago, IL 60606

 EOE


Office: Chicago, Detroit, or San Antonio
Position: Collections Manager

Dykema, a leading national law firm, has an opening for a Collections Manager. Incumbent will reside in either the Chicago, Detroit or San Antonio office. Responsibilities include assists the Chief Operating Officer, Chief Financial Officer and Financial Review Committee (FRC) in developing and implementing effective collections policies and procedures consistent with best practices used in large national law firms. Works directly with attorneys and clients to ensure timely and accurate payment of invoices. Coordinates with the Billing Manager and Cash Receipts Specialists to ensure accurate application of client payments. Oversees the day to day operations of the collections function within the Firm. Interviews, hires and evaluates the performance of departmental staff. Completes special projects as required. 

Requirements include: Bachelor’s Degree in accounting, finance or related field, or a comparable level of training such as that which may be acquired through additional work experience required. Seven to ten years of related work experience with emphasis on non-consumer billing and collection responsibilities (preferably in a service-oriented environment) including supervisory responsibilities. Professional level communication skills required, both written and verbal, to initiate and mediate client/management meetings, negotiate resolutions, and train new attorneys/staff personnel in billing/collection procedures. Proficiency with computer software (MicroSoft Office Suite); and, accounting/billing software (Elite). 

Occasional travel to other firm offices required; must be reliable and able to work on an “on call” basis utilizing a mobile device. 

Competitive salary and benefit package. Qualified candidates should forward resume, including salary requirements to: 

Dykema
Attention:  Diana Marshall
400 Renaissance Center – Human Resources 38th Floor
Detroit, MI  48243

You may email your resume to: Recruiting@Dykema.com

EOE


Office: Dallas
Position: Legal Administrative Assistant

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Legal Administrative Assistant in the Dallas office. The Legal Administrative Assistant assists attorneys and paralegals in the real estate, corporate finance and litigation work groups in providing quality legal services to clients, including preparation of correspondence, legal documents, etc. from tape or handwritten drafts using word processing application.  Maintains calendar, schedules meetings, depositions, etc., maintains files, submits accurate and complete timekeeping data and anticipates client needs.

Primary Duties Include:

  • Provides day-to-day support of attorneys and paralegals including preparation of closing documents as well as documents for state and federal court filings, discovery, arbitration, mediation and hearings.
  • Completes federal and state court e-filing procedures utilizing Pacer or other court site portals.
  • Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
  • Maintains and updates attorney calendars. Schedules appointments with other parties. Reminds attorney of appointments, specific court dates and various other dates (even though such dates may not necessarily require the attorney’s presence). Initiates or gathers pertinent materials which may be needed for such meetings, from files, Records Center, Library, Internet, etc. Makes travel arrangements as necessary.
  • Creates, types and modifies all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation tapes etc.
  • Opens and reads all incoming mail not marked personal and confidential (unless otherwise instructed to do so) and independently responds when appropriate.
  • Establishes, maintains and has control over all client, attorney or section files. Independently reorganizes files and anticipates need for reorganization or expansion. Files material in the appropriate order in a timely manner. Reviews files to assure that all documents needed for meetings, appointments, closings, depositions, etc. are in the file and in proper order. Requests files utilizing LegalKey software.
  • Enters new clients and matters into NBI system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI process.
  • Possesses significant knowledge of the Library to locate information requested by attorney, i.e., the ability to pull cases from cite, locate IRS rules and regulations, etc.
  • Answers and screens telephone calls (unless otherwise instructed). Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls or when to refer to someone else.
  • Enters attorney’s time from logs, diary notes, correspondence, knowledge of attorney’s activities, etc. for review utilizing DTE software. Maintains list of all current billing numbers.
  • Reviews the text of billing computer printouts (Bar 5 and 6’s), determines whether amounts are being charged to the right matters, confirms that all time to be billed is reflected, makes obvious corrections (e.g., spelling of names) and independently works with the billing coordinators to ensure correct billing to the client.

Requirements Include:

  • High school diploma or equivalent educational training.
  • Excellent communication skills, both verbal and written. Superior technical and proofreading skills, including spelling, grammar and punctuation.
  • Proficiency in word processing software; working knowledge of other software applications such as communications and spreadsheets preferred. Knowledge of E-filing, if working in litigation area. Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) required.
  • Typing requirement of 55 wpm.
  • High level organizational skills required.
  • Ability to be self-motivated and work independently. Ability to multi-task and meet deadlines.
  • High degree of confidentiality regarding clients, guests, conversations, etc.

We offer a competitive salary and benefits package, including transportation stipend. Qualified candidates should forward resume, including salary requirements to:

Maria Razo
Dykema
Comerica Bank Building
1717 Main Street, Suite 4200
Dallas, TX  75201
The information may be faxed to: 214-481-3349
You may send an email to: mrazo@dykema.com

EOE


Office: Dallas or Detroit
Position: Business Development & Marketing Manager

Dykema, a leading national law firm, has an opening in either our Dallas or Detroit office for a Business Development & Marketing Manager to work closely with the assigned Practice(s) and/or Industry leaders to initiate, direct, and provide business-development and marketing support, providing strategic guidance and proactive recommendations for the development, implementation, and management of business-development and marketing plans, materials, communications and client programs – including large scale events. This particular role will primarily support the Financial and Dental Services Industry teams nationwide. Close collaboration with peers assigned to other nationwide practices and teams is necessary to be effective. In addition, special projects, geographies or other areas of responsibilities may be assigned.

Responsibilities:

Practice and/or Industry Development – Point of contact for assigned industry leaders and teams for initiating, directing, and providing business-development and marketing support, providing strategic guidance and proactive recommendations for the development, implementation, and management of business-development and marketing plans, materials, communications and client programs.

Business Development Support – Support laterals, client teams and individual attorneys in assigned areas with business development (plans, cross-selling, research, RFP responses/pitches/presentations) and marketing (client events, alerts, experience lists, and other customized materials) for development targets and opportunities as they arise.

Communications Support – Work closely with the Communications team to identify and leverage media opportunities, plan internal messaging to inform and promote cross-selling and client service, prepare submissions to the rankings and directories that are most beneficial, collaborate with the appropriate communications team members to maintain accurate and effective web content and identify opportunities to develop thought leadership content.

Department Support - Act as an exemplary department citizen by teaming proactively with colleagues and other functional specialists to integrate plans across practices, industries and offices, escalating potential issues, sharing ideas and deliverables, volunteering for special projects, reporting on activities, updating tracking databases, addressing conflicts earnestly, and promoting team capabilities and successes.

Essential Capabilities:

  • Ability to think strategically, develop tactics and execute pragmatically
  • A strong client service approach and team orientation
  • Project and team management experience with attention to detail and a willingness to “roll up  sleeves” and operate at whatever level is needed to accomplish tasks
  • Strong analytical and organizational skills with a tolerance for uncertainty and an ability to prioritize and complete simultaneous projects with minimal supervision
  • Demonstrate good judgment, tact, and flexibility under pressure in a mixed-matrix environment with many stakeholders and potentially competing priorities
  • Establish credibility with attorney base through quality work and communications that bring to bear the right mix of confidence, tact, persistence, and reliability
  • Tenacious self-starter who knows how to motivate others and take initiative
  • Collaborate, influence, and communicate effectively with individuals at all levels of the firm
  • Written communications must be concise, professional, and accurate
  • The ideal candidate will be familiar with the assigned practice groups, industries, and/or geographies

Education, Experience, and Skills Required:

  • Senior professional experience with minimum of 7 years business-development experience in a law or other professional services firm. Practice-development and/or Marketing experience in professional services also considered.
  • Bachelor’s Degree with MBA or JD a plus

We offer a competitive salary and benefits package, including parking allowance. Qualified candidates should forward resume, including salary requirements to:

Nancy McClaran, HR Manager
Dykema
Weston Centre
112 E. Pecan Street, Suite 1800
San Antonio, TX 78205-1521

The information may be faxed to: 210-579-6091
You may send an email to: nmcclaran@dykema.com

EOE